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Purchase Request Forms

Image of a person holding their credit card and typing the credit card number into a laptop

General Purchasing Guidelines:

  • Boise State contracts with certain vendors who provide office supplies, lab supplies, and equipment. These specific contracted vendors must be used for all purchases, unless they do not provide the item you are seeking.
  • Students and employees are not authorized to purchase items using their own funds for reimbursement, unless authorized to do so in advance.
  • Students and employees must use the appropriate forms to request items for purchase.
  • All purchases require primary investigator (PI) and Micron School of Material Science and Engineering (MSMSE) approval
  • Allow 2-3 days for the approval and purchasing process on orders under $3,000.00
  • Allow two weeks for the approval and purchasing process on orders over $3,000.00

Forms:

Forms for Primary Investigators to Complete for Purchases Over $10,000

  • Research Equipment Exemption Form
    • PI completes this form and attaches is to the appropriate form listed above for purchase requests of $10,000 or greater, if the following applies:
      • Boise State Purchasing Policy #6130, Section V.F states that, in lieu of competitive bidding, and when not covered by a State open contract, negotiations may be conducted when the purchase is for experimental, developments, or research work, or for the manufacture or furnishing of property for experimentation, development, research, or test.
  • Request for Sole Source Form

    • PI completes this form and attaches is to the appropriate form listed above  for purchase requests of $10,000 or greater, if the following applies:
      • The Research Equipment Exemption Does Not Apply.
      • Boise State Purchasing Policy #6130, Section IV states that the determination to waive the competitive bid process may be made only by the University Purchasing Department. Any request by a department to restrict a purchase to one potential supplier must be accompanied by an explanation as to why no other item is suitable or that no other vendors exist to meet the need. A requirement for a particular proprietary item does not justify a sole source purchase if there is more than one potential source for that item. The University purchasing department shall conduct negotiations, as appropriate, to determine price, availability, and terms.